Account Payable Manager

Accounts Payable Management

• Ensure compliance with the company's administrative procedures, financial policies, and internal control standards.
• Manage and oversee the accounts payable process from invoice receipt to payment completion.
• Prepare, monitor, and ensure adherence to supplier payment schedules.
• Process and monitor all company payment methods, ensuring accuracy and timely execution.
• Record supplier invoices, credit notes, and payments accurately in the accounting system.
• Review and reconcile supplier statements and investigate any discrepancies.
• Manage and monitor outstanding supplier balances and ensure timely settlement.
• Control and reconcile supplier advances, deposits, and prepayments.
• Maintain accurate supplier master records and supporting documentation.
• Maintain proper accounts payable records, filing systems, and documentation for audit purposes.

Cash Management & Reconciliation

• Assist in preparing and maintaining cash flow forecasts and payment projections.
• Record and reconcile petty cash settlements in accordance with company policies.
• Participate in bank reconciliations and other finance-related reconciliations.
• Support month-end and year-end closing activities by ensuring accounts payable balances are accurate.

Supplier Relations

Maintain effective communication with suppliers regarding payments, statements, disputes, and outstanding issues.

• Resolve supplier-related discrepancies and payment concerns promptly and professionally.
• Foster positive vendor relationships while ensuring compliance with company procedures.

Leadership & Team Development

• Train, supervise, support, and motivate Accounts Payable staff to achieve departmental objectives.
• Participate in the training and development of Finance Department employees.
• Monitor team performance and promote continuous improvement and accountability.

Compliance & Other Duties

• Support internal and external audits by providing required documentation and explanations.
• Ensure confidentiality of all financial information and records.
• Recommend process improvements to strengthen efficiency and financial controls.
• Perform any other related and complementary duties assigned by management that contribute to the achievement of the organization's objectives.

Education

• Bachelor's degree in accounting and finance, or a related field.

Experience

• Minimum 8 years of experience in Accounts Payable or Accounting.
• At least 3-year experience in Managerial position
• Previous experience in the hospitality industry is preferred.