Engineering Administration Officer

Provide administrative and secretarial support to the Chief Engineer and Engineering team. Prepare and maintain all engineering department records, logs, reports, and correspondence. Assist in scheduling preventive maintenance for equipment, machinery, and guest rooms. Maintain inventory of tools, spare parts, and maintenance materials; prepare purchase requests when necessary. Update daily maintenance reports, work orders, and equipment history files. Coordinate with suppliers and contractors for quotations, service schedules, and deliveries. Ensure proper filing and tracking of all maintenance-related documents (e.g., permits, service contracts, warranties). Support budget preparation by gathering data on utilities, repairs, and material usage. Monitor energy consumption and report irregularities or opportunities for cost reduction. Assist in following up on pending maintenance requests and ensure timely completion. Maintain confidentiality and professionalism in all engineering-related communication. Perform any other duties as assigned by the Chief Engineer or Hotel Management.