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Engineering Administration Officer

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Catalonia Grand Zanzibar
Engineering Administration Officer
Catalonia Grand ZanzibarZanzibar
Job typeFull-time
EducationNot specified
ExperienceAny
VehicleNot required

Job description

  • Provide administrative and secretarial support to the Chief Engineer and Engineering team.
  • Prepare and maintain all engineering department records, logs, reports, and correspondence.
  • Assist in scheduling preventive maintenance for equipment, machinery, and guest rooms.
  • Maintain inventory of tools, spare parts, and maintenance materials; prepare purchase requests when necessary.
  • Update daily maintenance reports, work orders, and equipment history files.
  • Coordinate with suppliers and contractors for quotations, service schedules, and deliveries.
  • Ensure proper filing and tracking of all maintenance-related documents (e.g., permits, service contracts, warranties).
  • Support budget preparation by gathering data on utilities, repairs, and material usage.
  • Monitor energy consumption and report irregularities or opportunities for cost reduction.
  • Assist in following up on pending maintenance requests and ensure timely completion.
  • Maintain confidentiality and professionalism in all engineering-related communication.
  • Perform any other duties as assigned by the Chief Engineer or Hotel Management.

Requirements

  • Diploma or degree in engineering, Facilities Management, Business Administration, or a related field.
  • Minimum of 5 years’ experience in a similar administrative or engineering coordination role, preferably in the hospitality industry.
  • Knowledge of hotel engineering systems (HVAC, plumbing, electrical, mechanical) is an added advantage.
  • Familiarity with preventive maintenance systems and hotel management software

Administration experience

  • Strong administrative and organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and accuracy in data entry and reporting.
  • Ability to multitask and work under pressure in a fast-paced environment.
  • Basic understanding of engineering terms, materials, and maintenance procedures
  • Strong teamwork, reliability, and commitment to safety and service quality.

About the company

Catalonia Grand Zanzibar

Catalonia Grand Zanzibar

Hotel

LocationZanzibar
View company profile

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