Night Auditor

Night Audit & Accounting Duties

• Complete the daily night audit process for all hotel revenue outlets.
• Reconcile and verify all financial transactions, folios, and postings.
• Balance room charges, payments, allowances, and corrections.
• Prepare and distribute audit reports, summaries, and financial statements to management.
• Review and correct discrepancies in guest accounts, billing, and POS transactions.
• Ensure all departments close their daily sales correctly.

Administrative Support

• Prepare daily front office reports (Room Status Report, Occupancy, Rate Variance, No-Show List, etc.).
• Update guest profiles, reservations, and room inventory in the PMS.
• Coordinate with Housekeeping for early morning arrivals.
• Manage lost & found records and logbooks during the shift.

Daily Financial Reconciliation

• Verify, balance, and reconcile all daily hotel revenue transactions from Front Office, F&B outlets, Spa, and other revenue centers.
• Ensure all posting discrepancies are identified and corrected before closing the business day.
• Reconcile payment methods including cash, credit cards, mobile payments, city ledger, and deposits.

Night Audit Processing

• Execute end-of-day (EOD) procedures in the Property Management System (PMS) and Point-of-Sale (POS) systems.
• Review room revenues, taxes, service charges, discounts, adjustments, and allowances.
• Close financial batches and ensure all systems roll over correctly.

Financial Reporting & Documentation

• Prepare and submit the daily revenue report to the Finance Manager and General Manager.
• Generate reports such as:
• Daily Business Report (DBR)
• Manager Flash Report
• Room Revenue Summary
• Cashiering Report
• Rate Variance Report
• No-show, cancellations, and complimentary room reports
• File and archive all audit documents according to finance SOPs.

Cash & Payment Control

• Audit cashier float transactions for Front Office and verify cash handling procedures.
• Review and reconcile credit card batches, ensuring correct transmission to the bank.
• Verify all paid-outs, refunds, and corrections comply with approval limits.
• Ensure strict application of financial controls to prevent fraud and errors.

City Ledger & Accounts Receivable Support

• Review direct billing transactions and verify documentation completeness.
• Check approvals for corporate and travel agent charges.
• Prepare next-day handover for Accounts Receivable follow-up.

Internal Controls & Compliance

• Ensure all Front Office financial processes comply with company accounting policies and internal audit standards.
• Report irregularities, unbalanced postings, and policy violations to the Finance Manager.
• Monitor system access rights and cashiering logins to identify inconsistencies.

System & Data Integrity

• Ensure accurate postings in PMS/POS and identify any system sync issues.
• Verify rate codes, package inclusions, and tax setups for accuracy.
• Assist Finance in identifying training gaps for the Front Office team related to billing and posting.

Coordination With Finance Department

• Provide Finance with all supporting documents for the monthly closing process.
• Escalate discrepancies requiring financial investigation.
• Communicate with FO Supervisor/Manager to correct recurring posting errors or policy gaps.

Guest Account Management

Review in-house balances, credit limits, and payment guarantees.

Ensure all guest folios are accurate and properly supported.

Audit and adjust routing instructions and package breakdowns.