Payroll Administration Officer - Compensation and Benefits

HR Operations Support

• Maintain employee data in the HRIS system.
• Support onboarding by setting up payroll profiles for new employees.
• Assist during audits by preparing required documentation.
• Collaborate with HR and other departments on compensation-related matters.
• Prepare, process, and validate monthly payrolls for all employees through Employee attendance
• Ensure accurate calculation of salaries, overtime, allowances, incentives, and deductions.
• Verify attendance data, leave records, and shift schedules before payroll submission.
• Maintain payroll records, employee pay information, and statutory deductions.
• Prepare payroll reports for management and finance.
• Ensure compliance with labor laws, tax regulations, and statutory contributions (e.g., PAYE, NSSF/ZSSF, NHIF, SDL).

Compensation & Benefits Administration

• Manage employee benefits including medical insurance, meals, transport allowances, and accommodation benefits where applicable.
• Propose annual salary reviews, promotions, and compensation adjustments.
• Maintain confidential employee compensation data.
• Assist in reviewing and updating compensation and benefits policies.
• Handle employee queries related to remuneration, benefits, and allowances.

Statutory Compliance & Reporting

• Prepare and submit statutory filings accurately and on time.
• Reconcile payroll-related accounts with the finance department.
• Ensure compliance with company policies, tax laws, and employment regulations.
• Maintain up-to-date knowledge of changes in labor and tax legislation.