Front Office Administrator

Front Office Operations SupportAssist in the daily coordination of front desk operations to ensure efficient guest service delivery.Support reception team with check-in and check-out procedures when required.Maintain the cleanliness and organization of the front desk area and back office.Administrative DutiesMaintain and update guest records, filing systems, and departmental documents.Prepare daily, weekly, and monthly reports for the Front Office Manager (arrival/departure list, occupancy reports, guest feedback reports, etc.).Handle email communication, internal memos, and correspondence related to the Front Office.Process invoices, purchase requests, and stationery orders for the department.Guest RelationsAssist with guest inquiries, complaints, and special requests, ensuring prompt resolution and excellent service.Coordinate with other hotel departments (Housekeeping, Reservations, F&B, Engineering) to ensure smooth operations and guest satisfaction.Support VIP arrival preparation by preparing welcome amenities, profiles, and communication.Staff Support & CoordinationAssist with scheduling, attendance tracking, and preparation of duty rosters for the Front Office team.Support new staff with onboarding documentation and orientation materials.Help monitor staff performance records as assigned by the Front Office Manager.Systems & ReportingEnsure accurate data entry in PMS and other hotel systems.Generate and distribute system-based reports required for daily briefings and management use.Monitor office supplies and ensure all systems are functional.

Diploma or Degree in Hospitality Management, Business Administration, or related field.Minimum 2–3 years’ experience in Front Office or Administrative roles (hotel experience preferred).Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.Proficient in MS Office (Word, Excel, Outlook).Experience with Property Management Systems is an added advantage.Ability to handle multiple tasks professionally.